The Development Coordinator manages the data and information that underpin fundraising production for assigned Senior Directors of Development (SDO) and/or Directors of Development (DO). The Development Coordinator is a key partner in managing communication between assigned SDOs/DOs and other Foundation teams that support development efforts.

In this role, the Development Coordinator supports assigned SDOs and/or DOs to ensure identification, qualification, cultivation, solicitation and stewardship of annual, major, principal, planned, and corporate/foundation gift prospects to meet or exceed established performance metrics and fundraising goals, documenting and tracking progress on software systems. The Development Coordinator supports the day-to-day activities of assigned SDOs/DOs, helps ensure completion of routine and special assignments, manages special projects from inception to completion, and ensures good customer service to internal and external constituencies.

CHARACTERISTIC DUTIES AND RESPONSIBILITIES:

  • Provides oversight of day-to-day operations for assigned SDOs and/or DOs including, but not limited to:

    • Oversight of data management and tracking, including flow of information into performance tracking reports and to the UM Foundation Executive Management Team

    • Communication and interaction with donors regarding scheduling, meeting follow-up, gift and pledge agreements, events and requests for information

    • Coordination with Prospect Research team to build and maintain pipelines and deliver new prospects; participate in prospect tracking and strategy meetings.

    • Coordination with Gift Planning to coordinate identification of gift planning prospects, development of gift planning proposals and scheduling of donor meetings

    • Interface with Annual Giving team to ensure inclusion of appropriate prospects into annual giving solicitations and identify major and principal gift leads

    • Coordination with Gift and Fund Administration to draft and review gift and pledge agreements; forward agreements to appropriate signers for review and approval

    • Coordination with Stewardship to ensure development and execution of appropriate stewardship plans

    • Interface with Marketing and Communications to ensure development of needed proposals and collateral, forward donor stories for inclusion in communication and marketing materials, and collaborate on event planning

    • Assistance with UM Foundation credit card reconciliation, reimbursement of expenses, and invoice and purchase order processing

    • Management of administrative support activities such as scheduling meetings, maintaining calendars, filing and organization, drafting correspondence and trip itineraries, maintaining divisional collateral material, assistance with contact reports and updates, procurement of office supplies, responding to queries from Foundation and University staff, and handling mail and special mailings

    • Preparation and retrieval of standard reports and ad hoc reports

    • Other duties as assigned

KNOWLEDGE, SKILLS AND ABILITIES:

  • Excellent quantitative, analytical, critical thinking and organizational skills

  • Excellent oral and written communication skills, including diplomacy required to function effectively in a dynamic & interdependent team environment

  • High degree of professionalism and customer service skills

  • Ability to work with highly sensitive, confidential information; skill to maintain confidentiality

  • Strong database management skills

  • Ability to work collaboratively and independently depending on the needs of the project

  • Ability to anticipate administrative needs of senior director

  • Excellent administrative and office management skills

  • Excellent ability to prioritize work and successfully meet deadlines

  • Accuracy and attention to detail

MINIMUM QUALIFICATIONS:

  • Associate’s degree

  • Three years related experience in a professional office setting

  • Demonstrated proficiency in using Microsoft Office software applications, specifically Outlook, Word, Excel and PowerPoint

DESIREABLE QUALIFICATIONS:

  • Bachelor’s degree

  • Working knowledge of fundraising, donor relations, and public relations concepts

  • Work experience in a college or university setting

  • Three to five years of related administrative experience

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