Join Our Team!

Working at The University of Montana Foundation

A career at The University of Montana Foundation is more than a job - it is an opportunity to be a part of something that impacts students, the community and, through research, the world. At the UM Foundation we offer you not only the chance to build a successful career - we offer you an opportunity to make an impact.

Location: Missoula, MT

We are seeking a dynamic professional to manage the data and information that underpin fundraising production for assigned Senior Directors of Development (SDO) and/or Directors of Development (DO). The Development Coordinator is a key partner in managing communication between assigned SDOs/DOs and other Foundation teams that support development efforts. 

In this role, the Development Coordinator supports assigned SDOs and/or DOs to ensure identification, qualification, cultivation, solicitation and stewardship of annual, major, principal, planned, and corporate/foundation gift prospects to meet or exceed established performance metrics and fundraising goals, documenting and tracking progress on software systems. The Development Coordinator supports the day-to-day activities of assigned SDOs/DOs, helps ensure completion of routine and special assignments, manages special projects from inception to completion, and ensures good customer service to internal and external constituencies.

Minimum qualifications include: Completion of a two-year college degree or certification program. Three years of related experience in a professional office setting and demonstrated proficiency using Microsoft Office software applications.

Preferred qualifications include: Bachelor’s degree, Working knowledge of fundraising, donor relations, and public relations concept, Work experience in a college or university setting and three to five years of related administrative experience

This position is a full-time, non-exempt staff position.  The University of Montana Foundation offers a competitive salary and excellent benefits package. 

Please submit your letter of interest, resume, and salary requirements.  Application materials will be reviewed immediately with applications accepted until the position is filled. The University of Montana Foundation is an EEO employer.

Location: Missoula, MT

The Foundation Services Coordinator coordinates multiple functions related to the processing and administration of accounting, human resources and office tasks. The Coordinator also provides general administrative support for Foundation Services.

CHARACTERISTIC DUTIES AND RESPONSIBILITIES:

Accounting/Finance

  • Assists the CFO and Controller in the coordination of
    • scheduling routine meetings of the Investment Audit/Finance Committee
    • information to Investment and Audit/Finance Committee
  • Drafts meeting minutes for Investment and Audit/Finance Committee meetings
  • Prepares purchase orders and expense reimbursements
  • Process fund check requests from campus departments ensuring that the request conforms with the Foundation’s disbursement guidelines. Determine that the proper authorization and documentation accompanies the request and that the request complies with the purpose of the fund. Work with campus employees when check requests are incomplete or inappropriate.
  • Process Foundation purchase orders and invoices for payment. Ensure that authorization and coding of expenditure is proper.
  • Gathers and compiles information to assist the CFO in responding to questions and requests, and preparing for meetings
  • Prepares purchase orders and travel reimbursements on behalf of the department
  • Prepares, reviews and proofs general correspondence
  • Performs other duties as assigned

Human Resources

  • Assists the Director of HR in the coordination of
    • staff events
    • staff training
    • benefits statements and 1095 tax documents
    • recruitment and interviewing of candidates
    • new hire orientation and onboarding
    • termination checklists
  • Assists the Director of HR in the maintenance of personnel files
  • Assists the Director of HR in the maintenance of HR files in shared drive and SharePoint
  • Prepares purchase orders and travel reimbursements on behalf of the department
  • Performs other duties as assigned

Administrative Affairs

  • Provides back-up and support to other administrative support staff and coverage at the reception desk.
  • Processes the daily mail with the receptionist
  • Performs other related duties as assigned

KNOWLEDGE, SKILLS AND ABILITIES:

  • Excellent quantitative, analytical, critical thinking and organizational skills
  • Excellent oral and written communication skills, including diplomacy required to function effectively in a dynamic & interdependent team environment
  • High degree of professionalism and customer service skills
  • Ability to work with highly sensitive, confidential information; skill to maintain confidentiality
  • Knowledge of office practices, procedures, and protocol
  • Proficient skill in the use of Microsoft Office software and database management programs
  • Ability to work collaboratively and independently depending on the needs of the project
  • Critical thinking, communication and observation skills that contribute to an ability to anticipate administrative needs of supervisors
  • Excellent administrative and office management skills
  • Ability to prioritize work and successfully meet deadlines in a demanding and diverse work environment
  • Accuracy and attention to detail
MINIMUM QUALIFICATIONS:
  • Associate’s degree
  • Three years related experience in a professional office setting
  • Demonstrated proficiency in using Microsoft Office software applications, specifically Outlook, Word, Excel and PowerPoint
PREFERRED QUALIFICATIONS:
  • Bachelor’s degree
  • Working knowledge of fundraising, donor relations, and public relations concepts
  • Work experience in a college or university setting
  • Three to five years of related administrative experience

Location: Missoula, MT

BASIC FUNCTION AND RESPONSIBILITY:

The Gift Planning Coordinator manages multiple functions related to the processing and administration of planned gifts.

CHARACTERISTIC DUTIES AND RESPONSIBILITIES:

  • Administers transactions and prepares documents associated with life income gifts, real property and other planned gifts
  • Coordinates the administration of realized planned gifts including estate gifts and life income gifts
  • Administers gift annuity regulatory requirements and annual reporting
  • Prepares reports and manages planned gift data in the Foundation’s data systems
  • Performs other related duties as assigned

KNOWLEDGE, SKILLS AND ABILITIES:

  • Excellent quantitative and critical thinking skills
  • Excellent oral and written communication skills
  • High degree of professionalism and customer service skills
  • Ability to work with sensitive and confidential information
  • Knowledge of office practices, procedures, and protocol
  • Proficient skill in the use of Microsoft Office software and database management systems
  • Ability to work collaboratively and independently
  • Ability to prioritize work and successfully meet deadlines
  • Accuracy and attention to detail

MINIMUM QUALIFICATIONS:

  • Associate’s degree or higher
  • Three years related administrative experience in the area of law, accounting or financial services preferred
  • Demonstrated proficiency in using Microsoft Office software applications, specifically Outlook, Word, Excel and PowerPoint

 PREFERRED QUALIFICATIONS:

  • Bachelor’s degree
  • Three to five years’ experience in gift or estate planning
  • Work experience in a college or university setting

What would you say to hiking trails right outside your office door? To mountains, rivers and no morning commute? To helping students pursue their academic dreams? To being a member of a dynamic team?

If these things sound like a good fit for you, then come work with us at the University of Montana Foundation!

Located in beautiful Missoula, Montana, the UM Foundation is a 501(c)3 non-profit that serves as the fundraising arm of the University of Montana. The Foundation supports the University, its students, and its faculty so they thrive. We’re looking for a dynamic and talented person to join our team as the director of development for the School of Journalism.

The School of Journalism was founded when Dean Arthur Stone pitched a few surplus Army tents on the Oval and held the University's first journalism classes in 1914. A century later, Montana Journalism students and faculty are among the very best in the country. The school offers undergraduate degrees in print, television, radio, photojournalism, digital media and specialty reporting, as well as graduate coursework in natural resource and environmental science journalism.

The director of development for the School of Journalism will be a key player in the institution’s continued growth. He or she will work closely with the dean and Foundation leadership to set fundraising priorities, then develop and execute an annual fundraising plan.

Responsibilities include:

·        Develop goals and objectives for the School of Journalism’s fundraising activities

·        Build and maintain relationships with both new and current donors

·        Proactively seek out new avenues of funding

·        Solicit gifts through personal visits and written proposals

·        Strengthen the pipeline for major and principal gift prospects 

Preferred qualifications include:

·        Experience in higher education fundraising

·        A strong track record of securing major gifts

·        Experience leading and motivating volunteers, faculty and advisory boards

·        A strong interest in and in-depth understanding of the field of journalism

Minimum qualifications include:

·        Bachelor’s degree

·        Three years of fundraising experience or strong competency in a related field, such as sales

·        Excellent written and oral communication skills

·        Excellent situational judgment and problem solving skills

·        Ability to work with many types of people, from students to academics to high-net-worth individuals

·        A flexible schedule, which will include some travel and attendance at evening or weekend events

The University of Montana Foundation offers a competitive salary and excellent benefits package, including a health plan, 401K retirement savings plan, and discounted gym membership. You’ll work in Don Anderson Hall, one of the most beautiful and modern buildings on the Missoula campus, with coworkers who are as motivated and passionate about journalism and higher education as you are.

Please submit your letter of interest, resume, and salary requirements to:  http://www.supportum.org/careers. Application materials will be reviewed on a rolling basis until the position is filled. The University of Montana Foundation is an EEO employer.